RECORDS MANAGEMENT

As the County’s Chief Administrative Officer of Records, the County Clerk is responsible for the professional care, maintenance, and long-term preservation of county records. Additionally, the Clerk ensures public access and legal compliance with the Government Records Access Management Act (GRAMA) and the Government Data Privacy Act (GDPA).

MY EXPERIENCE

Managing county records involves more than just filing paperwork, it requires navigating a complex landscape of evolving laws and emerging technologies. Effectively leading these processes requires a deep mastery of modern preservation techniques coupled with a respect for proven, time-tested methods.

22 Years in Records Management as a Microfilm Technician and supervisor of the Records Division with a focus on operational efficiency and public transparency.
Certified Records Officer with Utah State Archives.
Extensive knowledge of record-keeping evolution, beginning with hands-on microfilm preservation and transitioning into modern digital accessibility.
In-depth experience in public records law, prioritizing the community's right to know.
Specialized knowledge in evolving data privacy laws to protect your digital footprint.

Why Experience Matters

Experience is the difference between simply following a process and knowing how to improve it. In this complex world of Records Management, my 22-year background provides Davis County with three essential advantages:

Accuracy Without the Learning Curve

Records laws like GRAMA and GDPA are dense and constantly evolving. My comprehensive understanding of these statutes ensures that Davis County remains in full legal compliance from day one.

Protecting Your Personal Data

In many cases a record is more than just a piece of paper; it is a collection of your personal data. My knowledge in modern privacy laws means I don’t just "store" records, I secure them. I’ve built the framework that protects your information from unauthorized access while maintaining the transparency you deserve.

Preserving Our History

Because I began my career with microfilm and transitioned into digital databases, I understand the full lifecycle of a record. This "bridge" of experience ensures that our county’s 176-year history is preserved with archival integrity, while our modern systems remain fast, searchable, and accessible for the next generation.

ACCOMPLISHMENTS

Established Records Division (2017), a specialized division focusing on identification, preservation, and public access to County Records.

Implemented an Online Records Request System (2017), allowing citizens to easily request records online.

Began Revision of All County Records Schedules (2017), an ongoing project to modernize the listing of records, including their descriptions, locations, formats, and their status as public vs. private.

Established Online Records Catalog System - Archive Space (2019), an ongoing project listing records maintained by Davis County, assisting citizens in identifying records of interest in an easy-to-search online environment.

Upgraded Online Records Request System (2020), providing a centralized, county-wide tracking system that documents requests received, records provided, and time frame for responses.

Digitized Historical Marriage Records Records (2020), allowing faster retrieval of marriage records for citizens needing copies and protecting original records by reducing human handling.

Updated Records Ordinance (2021), requiring annual training for all records specialists and requiring an annual report from each office or department on their efforts related to records management.

Established Records Repository (2021), creating a county-wide cataloging system of administrative or historically important records and providing a physical storage facility for maintaining these records when needed.

Worked to Pass Legislation to Protect Marriage License Records (2021), changing the designation of a marriage license filed in the Clerk's Office from a public record to a private record, protecting citizens' privacy.

Modified Publishing of County Online Code (2022), improving the search feature for the County Code, providing faster public updates when ordinances are passed, and reducing ongoing costs associated with publishing the County Code.

Began Historical Records Preservation, an ongoing project to ensure that historical records are properly preserved. This includes digitization of records and placement of originals in archival storage containers. Records include marriage applications and licenses from 1887, oaths and bonds from 1860, and a complete county commission book collection.

Upgraded online Records Request System (2023), replacing previous system with a new lower cost option which provided better tracking and communication services.

Established County Data Privacy Program (2025), a new assignment for the Clerk's Office, this program focuses on identifying all processes which collect or handle personal data from our residents, provides training to all county employees on the proper handling of personal data, establishes policies for proper handling of this data and creates transparency notices so you know how Davis County uses your data.

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